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Events Request Form
Thank you for your interest in holding your event at Utah State University. Please fill out the form as completely as possible so that we can better serve you.
*Indicates that this field is required
If you see this don't fill out this input box.
1. Group/Organization Information
Provide the name of the organization or the group/individual organizing the event.
Provide the complete address of the organization/group/individual organizing the event.
Name of Event Contact Person
Provide the first and last name of the Event Contact Person.
Primary Phone Number
Provide the primary phone number for the Event Contact Person.
Secondary Phone Number (cell phone)
Provide the cell phone number of the Event Contact Person (if not already provided above).
Provide the email address of the Event Contact Person.
2. Event Information
Provide the official name of the event.
Type of Event
Select all that apply to best describe the type of event type.
Community Event (e.g., high school graduation, fireworks, concerts))
USU Student Event
Provide the estimated attendance number for the requested event.
Who are the attendees?
Select all that apply.
Open to the Public
Event Start Date and Time
Provide the preferred start date of the event and indicate what time the event will start (do not include setup time).
Event End Date and Time
Provide the preferred end date of the event and indicate what time the event will end (do not include takedown time).
Provide the estimated time that the Event Contact Person or Organization will arrive for setup.
Provide the estimated time that the Event Contact Person or Organization will leave after takedown.
Indicate any additional access to the event space the Event Contact Person or Organization requests prior to or after the times indicated above.
Are the event date(s) and times flexible?
Indicate YES/NO if the dates and times above are flexible. If YES, provide ideal date-range/time-frame for event.
Proposed Event Space/Venue
Indicate any USU event venues or spaces specifically being requested for the event. Event Services Coordinators are happy to help find the perfect space based on availability and the event needs.
Select all that apply to indicate what setup(s) will be best for the event.
Banquet (Rounds of 6)
Banquet (Rounds of 8)
Theater (Rows of chairs, no tables)
Classroom (Rows of tables and chairs)
3. Additional Event Services
Audiovisual, Tech, and Equipment
Provide audiovisual, tech, or equipment needs for the requested event.
Select parking services needed for the requested event.
Loading Area Permit
Select catering services needed for the requested event.
Select lodging services needed for the requested event.
University Inn (on-campus hotel)
Residence Halls (dorm style available May 30 - July 31, 2021)
Number of Rooms/Beds
If applicable, provide the anticipated number of rooms needed (if hotel) or the number of beds needed (if residence halls).
Check-in Date for Lodging
If applicable, indicate the check-in date and time for the lodging needs.
Check-out Date for Lodging
If applicable, indicate the check-out date and time for the lodging needs.
Additional Conference/Event Services
Indicate interest in learning more about additional conference/event services.
Creative & Marketing Services
Guest Services (e.g., Ushers, Front of House)
Online Abstract Management
Utah State University Public Event Calendar
Indicate YES/NO if the requested event can be added to Utah State University's public event calendar.
I would like more information