Event Management

Planning and executing an event can be challenging. Engage our event coordinators for guidance and support for all your event needs. 

Event Logistics

catering-logistics

Audiovisual and Technical Services
  • Mobile LED screen trailer 
  • Microphones
  • Mixer/soundboards
  • Outdoor/Indoor lighting
  • Podiums
  • Portable or in-house sound systems
  • Trained technicians

Catering
Planning, budgeting, and coordinating with the caterer of choice.

Equipment Rental

Event Setup
Social Tables
  • Explore spaces
  • Design event layout online
  • Visualize space in 3D
  • Update seating charts
  • Manage guests and meals
  • Communicate and collaborate easily

Facilities Management
  • Venue opening and lock-up
  • Heating/air conditioning
  • Custodial services
  • Sprinkler shut off
  • Electrical orders
  • Dig permits

Group Accommodations
Site selection, contract negotiation for on/off campus lodging accommodations

Parking and Transportation
  • Aggie Shuttle 
  • Chartered bus service
  • Event on-campus parking

Tours and Special Events
  • Award ceremonies
  • Community service
  • Concerts 
  • Experential learning 
  • Group tours
  • Races
  • Team building activities
  • Dances

Event Technology

event technology

Abstract and Speaker Management
Seamlessly call, gather, review, and collect  papers, abstract, posters, and speaker materials through our speaker management system.

Cvent Event App
  • Agenda
  • Live polling
  • Maps
  • Network
  • Presentations
  • Push notifications
  • Sponsor and exhibitor management
    • Appointment scheduling
    • Lead retrieval
  • Session surveys

Cvent Registration
  • Automated wait lists
  • Capacity limits 
  • Modern registration page templates
  • Multi-track/multi-session registration
  • Self check-in and badge printing

Cvent Virtual Event Hub
  • Attendance tracking (CEUs)
  • Cvent Video Conferencing
    • Collaborative Sessions
    • Virtual exhibitor booths
  • Cvent Video Player
    • Live
    • Video on Demand (VOD)
    • Simulive
  • Featured sponsors
  • Featured exhibitors
  • Q&A
  • Surveys
  • Virtual exhibitors

Membership
  • Registration
  • Engagement
  • Management

Marketing/Graphic Design

Marketing and Graphic Design

Automated Targeted Campaigns
  • Emails
  • Social media

Graphic Design
  • Event branding
    • Event logo 
    • Signage
    • Stage set and design
  • Print collateral
  • Swag
  • Program booklet 

Custom and Branded Event Websites
  • Dynamic, mobile friendly
  • Landing pages

Membership Engagement
  • Member benefits
  • Social media - Online community
  • Virtual networking
  • Webinars

Surveys
  • Pre-event
  • Mid-event (touchpoint)
    • Networking events
    • Catering
    • Conference sessions
    • Tradeshows
    • Trainings
  • Post-event Survey

Virtual Event Hub for Sponsors and Exhibitors
  • Attendee data and engagement
  • Virtual exhibitor appointments
  • Lead retrieval

24/7 Custom Reporting
Build custom event reporting
  • Registration trends
  • Conversion rate
  • App engagement
  • Session reports
  • Attendance analysis
  • Engagement score and insights
  • Cross event reporting
  • Advanced registration analytics